Use a meeting link when a session takes place online (Zoom, Google Meet, Teams or any other provider). Educatify stores the link. Creating the meeting itself stays with your meeting provider.
Add the link
- Open Programs, choose the program, then open Sessions and add or edit a session.
- On the Details tab, tick Online session (no physical location) instead of picking a location. Your public course pages then show Online where the address would be.
- In Schedule, enter the full meeting link starting with https://. Add a passcode if the meeting needs one, and any joining instructions (dial-in number, waiting room, what to prepare).
- Save.
Who can see the link
Only customers with a Confirmed registration on that session get the link, passcode and instructions:
- in the registration confirmation email, and
- when they sign in and open My course registrations. Their schedule shows Join online session (opens a new tab), the passcode and the instructions.
A public registration whose final total is zero is confirmed immediately, so its confirmation email includes the join details. Cash or cheque registrations with a balance stay Pending and see the link as soon as you confirm them. Cancelled and archived registrations do not show join details.
Join details are private. They never appear on public course pages, registration forms, receipts or search results. Use these fields instead of putting a link in the public session description.
To remove online access, clear the link, passcode and instructions and save.